Electronic Document Management System (EDMS) is a computer system used to track and store electronic documents and/or images of paper documents allowing an organisation to streamline operations and share information.
An EDMS will allow for the generation of certified copies, tracking of files and records, creation of audit trail of access to documents, retention of documents according to regulatory requirements, simultaneous authorised access of documents by users and recovery of electronic copies in disasters.
Implementation of an EDMS will assist the Service Commissions Department (SCD) in managing the lifecycle of a document through the different stages of creation, operation, referencing, archival/preservation and discard. The SCD is a repository for more than eighty thousand confidential files and forty thousand operational files.
Consequently, implementation of an EDMS will greatly enhance the work of the Service Commissions in terms of timely and efficient decision making.
In light of efforts aimed at improving operational efficiency through the use of information and communication technology (ICT), the Department is currently exploring the opportunities associated with implementation of an EDMS.
In July 2010, the Commission informed the Chief Fire Officer to proceed to promote officers in the Second Division of the Fire Service who were assessed for promotion using a Point System which embodied all the criteria for promotion laid down in Regulation 158 of the Public Service Commission Regulations. Weights are attached to the criteria laid down in Regulation 158.
The officers are awarded marks for each criterion for which they are assessed.
The marks are then tabulated and the Assessment Committee recommends the number of points required to be considered for promotion. Subsequent, in August 2010, fifty three officers were promoted as Fire Sub Station Officer and sixty eight officers were promoted as Fire Sub Officer.
In July, 2011, the officers in the First Division of the Prison Service were promoted. They were assessed for promotion using a Point System which embodied the criteria for promotion laid down in Regulation 172 of the Public Service Commission Regulations.
No. of Promotions made for 2013:
Assistant Commissioner of Prisons - 3
Senior Superintendent of Prisons - 17
Superintendent of Prisons - 2
Assistant Superintendent of Prisons - 12
Supervisor - 22
Prison Officer II - 179
The PSC is embarking on a comprehensive review of its Regulations to bring them in line with modern human resource procedures and practices. The initial step in this process is the formulation of a Human Resource Philosophy and Policy that will inform the review of the Regulations. The PSC has proposed that this exercise be done in collaboration with the Executive since it should also inform a review of the Civil Service Regulations which is under the Executive.
Public Service Commission Information-Sharing Session - Wednesday 06 February 2013
All Public Officers who were shortlisted for assessment for the office of Deputy Permanent Secretary are hereby advised that the Public Service Commission will host an Information-Sharing Session on this initiative.
The event is scheduled to take place on Wednesday 06 February, 2013 at the Calypso Lounge, Capital Plaza, (formerly Crowne Plaza) Wrightson Road, Port of Spain at 10:00 a.m.
Candidates who have been shortlisted are hereby invited to attend this session.
- Opening Remarks by Chairman CARICAD
- Welcome by Dr. Marjorie Thorpe, Chairman of the Public Service Commission of Trinidad and Tobago
- Political Interference and Influence in the Public Service by Kenneth R. Lalla
- Address by His Excellency President Anthony T.A. Carmona
- The Public Service Commission of Canada Oversight Framework : An Innovative Feedback Mechanism
- Public Service Commissions in Transition : New Environment, New Ideas and New Perspectives
- Closing the Gaps : Technology, Structure, Processes & People
- Competency - Based Occupational Standards for Public Officers
- Delegation of Functions - The New Paradigm
- Gold to Diamond and the Governance Imperative
- Service Commissions : Persistent Challenges - Performance, Merit and Seniority
- Integrity in Public Life
- Low Tech and High Heels : Gender and Worklife Imbalance
- Revitalizing the Regulatory Framework of the Service Commission - The Case of Trinidad and Tobago
ASSESSMENT CENTRE EXERCISES FOR THE SELECTION OF
DEPUTY PERMANENT SECRETARIES